Ethnicity(ETHNIC)

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Key

Value

Name

Ethnicity

Short Name

ETHNIC

Parent Entity

Student (Student)

Type

Field

Applicable To

England Northern Ireland Scotland Wales

Coverage

All Students at providers in England where EntryProfile.PERMADDCOUNTRY = XF, XG, XH, XI, XK, XL, GG, JE, IM or where Course.TTCID = 01.

All Students at providers in Wales, Scotland and Northern Ireland where EntryProfile.PERMADDCOUNTRY = XF, XG, XH, XI, XK, XL, GG, JE, IM.

Must not be returned for Students outside the stated coverage.

Description

This field records the ethnicity of the Student, on the basis of their own self-assessment

Notes

This data must be updated throughout a Student's Engagement where applicable.

Ethnicity is recorded on the basis of the student's own self assessment.

UCAS/HESA coding

The coding frame used by UCAS is as listed below, with the exclusion of codes 117 White - White Scottish, 118 Any other White background and 114 White - Gypsy/Roma/Traveller.

Northern Ireland and Scotland

It is expected by DfE(NI) and the SFC that providers in Northern Ireland and Scotland will re-code from the UCAS subset to the full HESA coding frame. This will require providers in Northern Ireland and Scotland to survey students for ethnicity on registration. Code 113 'White', although not a Census code available in Scotland, has been left as a valid entry as UCAS will be passing this code to providers. It has been agreed with the SFC that to minimise the recoding burden on higher education providers (HEPs), this code may be submitted by providers in Scotland.

097 must be returned where the Student has indicated that they do not know the information.

099 must be returned where the data is not known by the provider.

Reason Required

To monitor equal opportunities issues in the higher education sector and support higher education providers (HEPs) in meeting their obligations under the Equality Act 2010

Field Length

Quality Rules

Quality Rules to follow

Minimum Occurrence

Maximum Occurrence

Primary Key?

False

Valid Values

Code	Coding Frame Label
100	Asian - Bangladeshi or Bangladeshi British
101	Asian - Chinese or Chinese British
102	Asian - Filipino
103	Asian - Indian or Indian British
104	Asian - Pakistani or Pakistani British
119	Any other Asian background
120	Black - African or African British
121	Black - Caribbean or Caribbean British
139	Any other Black background
140	Mixed or multiple ethnic groups - White or White British and Asian or Asian British
141	Mixed or multiple ethnic groups - White or White British and Black African or Black African British
142	Mixed or multiple ethnic groups - White or White British and Black Caribbean or Black Caribbean British
159	Any other Mixed or Multiple ethnic background
160	White - English, Scottish, Welsh, Northern Irish or British
161	White - English, Welsh, Northern Irish or British
162	White - British, Irish, Northern Irish, English, Scottish or Welsh
163	White - Gypsy or Irish Traveller
164	White - Gypsy or Traveller
165	White - Irish Traveller
166	White - Irish
167	White - Polish
168	White - Roma
169	White - Scottish
170	White - Showman / Showwoman
179	Any other White background
180	Arab
899	Any other ethnic background
997	Not known
998	Prefer not to say
999	Not available

Revision History

Coding Manual Version	Element Version	Notes
1.0.0	1.0	Valid Entry changes have been made following conversations with Statutory Customers regarding personal characteristics data.