Invoice HESA identifier(INVOICEHESAID)


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Key

Value

Name
Invoice HESA identifier
Short Name
INVOICEHESAID
Parent Entity
TypeField
Applicable To
England Northern Ireland Scotland Wales
Coverage

All StudentCourseSessions where StudentCourseSession.INVOICEFEEAMOUNT exists and is not equal to 0.

Description
The field records the majority source of tuition fee funding to the StudentCourseSession.
Notes

Student Loans Company (SLC)

Where the SLC pays a students fee in full or pays the majority of the fee, 5026 SLC would be returned in this field.

If there is a split between the SLC and the students own funds, then 5026 SLC would be returned.

If there is a split between the SLC and another source (other than the students own funds), the other source should be recorded in this field.

If the student is known to be using a postgraduate loan from the SLC to pay their fees, 5026 SLC should be returned in this field. If the student is paying their fees directly to the provider and it is not known whether they are using a postgraduate loan (or another source) to do so, 5050 Fee paid by student should be returned.

If the student is receiving any funding from the SLC, the Student.SSN field must be returned.

5050 'Fees paid by student'

Valid entry 0050 'Fees paid by student' should be returned where the majority of the StudentCourseSession was paid for by the student i.e. where there is a minority of award, fee loan or financial backing.

5028 'Student's employer'

5028 'Students employer' should be used in preference to other codes where it is known that the source of the tuition fees is the student's employer. For example, if the student is employed by a charitable foundation that pays their fees, 5028 should be returned rather than 5030 'Other charitable foundation'.

School Direct programmes (Non-Early Years Initial Teacher training programmes)

The Department of Education (DfE) has provided some guidance for instances associated with the School Direct programme.

For School Direct salaried students (Engagement.ENTRYRTE =03), INVOICEHESAID must be returned as 0028 'Student's employer'.

For School Direct tuition fee students (Engagement.ENTRYRTE =02), INVOICEHESAID must be returned as the appropriate source of the tuition fees.

5008 DfE(NI)

This code should be used for students that the DfE(NI) fund directly, such as some PhD enrolments.

Reason Required
To monitor payment of fees, to monitor the organisations which pay students' fees, including the SLC, government bodies, research councils and other sources.
Field Length
4
Quality RulesQuality Rules to follow
Minimum Occurrence
0
Maximum Occurrence
1
Primary Key?
False
Valid Values
CodeCoding Frame Label
5001UK Armed forces
5002Arts & Humanities Research Council (AHRC)
5003Biotechnology & Biological Sciences Research Council (BBSRC)
5006Departments of Health/NHS/Social Care not elsewhere specified
5007Departments of Social Services
5008DfE(NI)
5009Economic & Social Research Council (ESRC)
5012Engineering & Physical Sciences Research Council (EPSRC)
5013EU Commission (EC)
5018Medical Research Council (MRC)
5019Natural Environmental Research Council (NERC)
5021SAAS
5022Science & Technology Facilities Council (STFC)
5026SLC
5028Student's employer
5030Other charitable foundation
5031Other HM government department/public body
5033Other overseas funding
5034Other overseas industry or commerce
5040Other UK industry or commerce
5042Other UK local government
5045Other UK Research Council
5048Overseas government
5050Fees paid by Student
5053Education Workforce Council (EWC)
5055Health Education and Improvement Wales (HEIW)
5058Provider own funds
9996Other
Revision History
Coding Manual VersionElement VersionNotes
1.0.01.0The label for valid entry 9999 has been updated. Update to the field description to recording the majority source of tuition fees, associated updates in the guidance have also been made to reflect this. Amended the guidance around School Direct tuition fee students.
1.1.01.1Valid entry 'Other' has been updated to code 9996 to be consistent with HESA's approach to 99 codes. New valid entry 5058 has also been added.