England Northern Ireland Scotland Wales
All Students at providers in England where (EntryProfile.PERMADDCOUNTRY = XF, XG, XH, XI, XK, XL, GG, JE, IM or where Course.TTCID = 01) except where Engagement.INCOMINGEXCHANGE exists or (SessionStatus.STATUSCHANGEDTO = 02 for the entire reference period) or (Leaver.ENGENDDATE - Engagement.ENGSTARTDATE <= 14 days and RSNENGEND = 03, 05, 11, 12).
All Students at providers in Wales, Scotland and Northern Ireland where EntryProfile.PERMADDCOUNTRY = XF, XG, XH, XI, XK, XL, GG, JE, IM except where Engagement.INCOMINGEXCHANGE exists or (SessionStatus.STATUSCHANGEDTO = 02 for the entire reference period) or (Leaver.ENGENDDATE - Engagement.ENGSTARTDATE <= 14 days and RSNENGEND = 03, 05, 11, 12).
Must not be returned for students outside the stated coverage.
This field records the ethnicity of the student, on the basis of their own self-assessment.
Continuing students should be asked this question every year, and the data must be updated throughout a student's Engagement where applicable.
The data is recorded on the basis of the student’s own self-assessment.
899 Other ethnic background: this code should be used when a student declares their ethnicity as something not included in the coding frame.
997 Not known: this code should be used when the student themselves does not know this information. For example, this may be the case for individuals who were adopted.
998 Prefer not to say: this code should be used when the student does not wish to declare this information.
999 Not available: this code should be used when the provider is unable to obtain the data in order to submit it to HESA. Note that this option should not be presented to students explicitly.
The coverages of the valid entries have been aligned with the census in each country and are shown in the table below.
Suggested question for providers in England, Northern Ireland, and Wales: ‘What is your ethnicity or ethnic group?’
Suggested question for providers in Scotland: ‘What is your ethnic group or background?’
For students entering through UCAS this information will be available from UCAS via the *J transaction, however the legacy codes from 2021/22 will be supplied instead and there is no direct mapping to the 2022/23 codes. Providers are expected to survey students against the new coding frames each year. The details of the coding that will be provided by UCAS can be found in the *J specification.
Providers in Northern Ireland and Scotland will not be able to obtain all of the required information from the UCAS *J file and will need to survey students for ethnicity on registration.
To monitor equal opportunities issues in the higher education sector and support higher education providers (HEPs) in meeting their obligations under the Equality Act 2010.
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