Employer fees(EMPFEES)

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Employer fees
Short Name
Parent Entity
Applicable To

All StudentCourseSessions at providers in Wales where StudentCourseSession.SCSMODE = 31 except where Engagement.INCOMINGEXCHANGE exists or (SessionStatus.STATUSCHANGEDTO = 02 for the entire reference period) or (Leaver.ENGENDDATE - Engagement.ENGSTARTDATE <= 14 days and RSNENGEND = 03, 05, 11, 12).

This field records whether the student's employer contributes to their fees.

The code returned should reflect the circumstances for the StudentCourseSession. In general it might be expected that the employer pays the fee for the whole Engagement, however, if this changes then the code in the field should be changed in the StudentCourseSession in which the employer starts or stops paying the fee.

Fees paid by employer

Codes 01 should be used when it is known that the tuition fees are paid in whole by the student's employer. This could be by paying fees directly to the provider, by providing bursary support towards fees or by providing another type of fee support (e.g. training loans).

If the student pays the fees directly themselves, codes 01, 02, 03 or 99 should be used as appropriate depending on the information available as it may not be clear whether the money has come from an employer or not.

It is not necessary that there is a direct link between the job the student is employed in and the course the student is on.

Fees paid partly by employer

Codes 02 should be used when it is known that the tuition fees are paid in part by the student's employer.

If in each StudentCourseSession the fee is paid in part by the employer and in part by the student, then code '02' should be used for each StudentCourseSession.

If fees for some StudentCourseSessions are paid by the employer and some by the student, then those StudentCourseSessions where the fees are paid by the employer should be coded '01' and those where the fees are paid by the student '03'. If all fees for the whole Engagement are paid up front by the employer then all StudentCourseSessions of the Engagement should be coded '01'.

Fees paid by another source

If the student pays the fees through a loan/grant/waiver, or the fees are paid from a public source, such as Health Education and Improvement Wales (HEIW), WG or the Home Office, code 03 should be used.

If the source of the tuition fee is the students employer and:

  • The employer is a public body
  • The course is run specifically to train people that work in that public body
  • The whole course or a large proportion of the course is funded by the public source (for example, provision commissioned by HEIW)
  • The fees are automatically paid by the public body for eligible students

Then the tuition fee would be considered to be from a public source. If the public body as an employer is providing funds to pay for the tuition fee for an individual on a course, then the source would be considered to be the employer.

Reason Required
To obtain the number of part-time students whose fees are wholly or partly by the student's employer in order to assess if changes in the part-time funding regime affect the level of employer contributions, impacting on the supply and demand for part-time provision.
Field Length
Quality RulesQuality Rules to follow
Minimum Occurrence
Maximum Occurrence
Primary Key?
Valid Values
CodeCoding Frame Label
01Student's employer wholly pays tuitions fees
02Student's employer partially pays tuition fees
03Student's employer does not pay the tuition fees
99Not available
Revision History
Coding Manual VersionElement VersionNotes updated to match legacy Student and Student Alternative return - change to exclude 2 week SLC rule and dormant students. updated to match legacy Student and Student Alternative return - change to exclude 2 week SLC rule, dormant students and where RSNENGEND = 03, 05, 11, 12.