Invoice fee amount(INVOICEFEEAMOUNT)


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Key

Value

Name
Invoice fee amount
Short Name
INVOICEFEEAMOUNT
Parent Entity
TypeField
Applicable To
England Northern Ireland Scotland Wales
Coverage

For each StudentCourseSession that is active at any point (where the StudentCourseSession does not have a SessionStatus.STATUSCHANGEDTO of 02 'Dormant' for its entirety) that meets the below criteria, fee information must be returned. This can be returned in the StudentCourseSession.SCSFEEAMOUNT or ModuleInstance.MIFEEAMOUNT fields, or both.

England Undergraduates - All StudentCourseSessions where (Qualification.QUALCAT starts with H, I, J or C or is M0002, M0016 or M0018) and Engagement.FEEELIG = 01 or 03 and Engagement.INCOMINGEXCHANGE does not exist and Course.TTCID does not equal 06 and a valid SSN has not be returned in Student.SSN and (all current StudentInitiative.STUINITID do not equal 004 and all current CourseInitiative.COURSEINITID do not equal 004).

England Postgraduates - All StudentCourseSessions where (Qualification.QUALCAT starts with E or M excluding M0002, M0016 or M0018) and Engagement.FEEELIG = 01 or 03 and Engagement.INCOMINGEXCHANGE does not exist and Course.TTCID does not equal 06 and (all current StudentInitiative.STUINITID do not equal 004 and all current CourseInitiative.COURSEINITID do not equal 004).

Northern Ireland - All StudentCourseSessions where (Qualification.QUALCAT starts with H, I, J or C or is equal to M0002, M0016, M0018 or (Course.PREREQUISITE = 02 where CurriculumAccreditation.CURACCID = 00103)) and Engagement.FEEELIG = 01 or 03 and Engagement.INCOMINGEXCHANGE does not exist and a valid SSN has not been returned in Student.SSN.

Scotland - All StudentCourseSessions where (Qualification.QUALCAT = M0002, M0016, M0018, H0003, H0004, H0005, H0009, I0001, J0002, J0003, C0000, C0001) and Engagement.FEESTATUS = 02 and Engagement.INCOMINGEXCHANGE does not exist and CollaborativeProvision.COLPROVTYPEID does not equal 01 or 02 except where (Leaver.ENGENDDATE - Engagement.ENGSTARTDATE <= 14 days and RSNENGEND = 03, 05, 11, 12).

Wales - All StudentCourseSessions where (Qualification.QUALCAT starts with E, M, H, I, J or C) and Engagement.FEEELIG = 01 or 03 and Engagement.INCOMINGEXCHANGE does not exist and a valid SSN has not been returned in Student.SSN.

Description
This field records the fee for the StudentCourseSession, after any discounts or waivers have been taken into account.
Notes

This field must be returned for all active StudentCourseSessions with the exceptions of StudentCourseSessions for incoming exchange students.

This field records the full fee charged for the StudentCourseSession after any discounts or waivers have been taken into account. If there is no fee, 0 must be returned.

Values are to be returned as positive, whole integers.

If one fee is charged for the StudentCourseSession, the total charge would be returned in each reference period that the StudentCourseSession spanned.

If a student leaves part way through a StudentCourseSession, the amount recorded in this field should not be reduced.

If fees are charged on a modular basis, the full fee for the StudentCourseSession would be recorded in each reference period but it is recognised that this may change if the student studies more or fewer modules that expected.

If a module spans StudentCourseSessions, the full fee for the module would be returned in the StudentCourseSession.INVOICEFEEAMOUNT in the first StudentCourseSession. In the second StudentCourseSession, the ModuleInstance.CONTINUING field would be returned. For ModuleInstances where this field is returned, the fee should not be taken into account in the return of the StudentCourseSession.INVOICEFEEAMOUNT.

Examples

A StudentCourseSession spans three reference periods and has one upfront fee of 1000. The StudentCourseSession.INVOICEFEEAMOUNT records the total fee in each reference period.

FieldReference Period 1Reference Period 2Reference Period 3
StudentCourseSession.INVOICEFEEAMOUNT100010001000

A StudentCourseSesion spans 4 reference periods, the provider charges fees on a modular basis with a charge of 200 per module. The student is expected to complete 5 modules in the StudentCourseSession and does complete this number of modules. The StudentCourseSession.INVOICEFEEAMOUNT records the total fee in each reference period.

FieldReference Period 1Reference Period 2Reference Period 3Reference Period 4
StudentCourseSession.INVOICEFEEAMOUNT1000100010001000

A StudentCourseSession spans 3 reference periods and the provider has waived the student's fees for the full StudentCourseSession. The StudentCourseSession.INVOICEFEEAMOUNT would be recorded as 0 in each reference period.

FieldReference Period 1Reference Period 2Reference Period 3
StudentCourseSession.INVOICEFEEAMOUNT000

A StudentCourseSession spans 3 reference periods, the provider charges fees on a modular basis with a charge of 200 per module. The student is expected to complete 5 modules but in the final reference period does not take up the fifth Module. The StudentCourseSession.INVOICEFEEAMOUNT returned in each reference period would reflect the fee for the full StudentCourseSession as known at that point in time.

FieldReference Period 1Reference Period 2Reference Period 3
StudentCourseSession.INVOICEFEEAMOUNT10001000800

The fee returned in the final StudentCourseSession is reduced to reflect that the student did not take the additional modules as expected.

Relationship with StudentCourseSession.SCSFEEAMOUNT and ModuleInstance.MIFEEAMOUNT

The StudentCourseSession.SCSFEEAMOUNT and/or the ModuleInstance.MIFEEAMOUNT fields record the fee of the StudentCourseSession prior to any bursaries or discounts.

Providers have the option to record this fee in either the StudentCourseSession.SCSFEEAMOUNT, ModuleInstance.MIFEEAMOUNT or a combination of the two depending on how the fees are charged.

The StudentCourseSession.INVOICEFEEAMOUNT records the amount the student was charged after any bursaries or discounts are taken into account.

The StudentCourseSession.INVOICEFEEAMOUNT must therefore be equal to or lower than the total of any StudentCourseSession.SCSFEEAMOUNT and ModuleInstance.MIFEEAMOUNT values returned.

Students who do not have any financial support from the provider towards their fee would have the same amount recorded in StudentCourseSession.INVOICEFEEAMOUNT and the total of any StudentCourseSession.SCSFEEAMOUNT and ModuleInstance.MIFEEAMOUNT values returned. If any financial support is given, the StudentCourseSession.INVOICEFEEAMOUNT would be reduced to reflect this. This only applies to financial support from the provider towards their fee. Support from other organisations, for example the SLC or tuition fee grant in Wales, are not taken into account in the StudentCourseSession.INVOICEFEEAMOUNT. Nor should bursaries which offer non-cash support such as free laptops, discounts on accommodation etc.

If a cash bursary is given directly to the student on the expectation that they hand it back to the provider to cover fees, StudentCourseSession.INVOICEFEEAMOUNT should be reduced to reflect this. However, if a cash bursary is given to a student and they may use this for any purpose, the fee amount should not be reduced.

Per-capita charges

Where a body e.g. the NHS pays a per-capita charge equivalent to a fee this should be reflected in a ModuleInstance.MIFEEAMOUNT and SCSFEEAMOUNT, this should capture the full fee to the student as well as the amount the NHS pays per student. INVOICEFEEAMOUNT should reflect the fee invoiced to the student following any waivers, discounts ​and any amount paid by a body on a per-capita basis. 

Students funded by NHS block funding should have their ModuleInstance.MIFEEAMOUNT and SCSFEEAMOUNT reflect the cost per student​, not including the block funding. INVOICEFEEAMOUNT should reflect the fee charged following any waivers or discounts. 

Students from Wales in the UK and students from the EU at providers in Wales

For students with a permanent home address in Wales studying in the UK, and students with a permanent home address in the EU studying at providers in Wales whose studies commenced before 2018/19 under the post-2012/13 fee regime, the StudentCourseSession.INVOICEFEEAMOUNT should be the fee invoiced irrespective of whether part of that fee is paid from the tuition fee grant.

Reason Required
To monitor the fees that are charged for the course, to monitor any discounts or waivers that have been deducted from the StudentCourseSession.SCSFEEAMOUNT or ModuleInstance.MIFEEAMOUNT.
Field Length
10
Quality RulesQuality Rules to follow
Minimum Occurrence
0
Maximum Occurrence
1
Primary Key?
False
Revision History
Coding Manual VersionElement VersionNotes
1.1.01.1Coverage updated to match that of StudentCourseSession.SCSFEEAMOUNT.
1.2.01.2Guidance amended for England to align with changes already made in 21051 and 21054 and for Wales to reduce the requirement.
1.3.01.3Change to coverage statement for providers in Wales. Minor changes for providers in England and Scotland.
1.5.11.4Guidance updated on fees relating to per-capita charges. Coverage updated to exclude 2 week SLC rule in Scotland and where RSNENGEND = 03, 05, 11, 12.