Invoice HESA identifier(INVOICEHESAID)


Navigation: Index / Data Dictionary / StudentCourseSession / INVOICEHESAID

Key

Value

Name
Invoice HESA identifier
Short Name
INVOICEHESAID
Parent Entity
TypeField
Applicable To
England Northern Ireland Scotland Wales
Coverage

All StudentCourseSessions except where Engagement.INCOMINGEXCHANGE exists or (SessionStatus.STATUSCHANGEDTO = 02 for the entire reference period) or (Leaver.ENGENDDATE - Engagement.ENGSTARTDATE <= 14 days and RSNENGEND = 03, 05, 11, 12).
 

Description
The field records the majority source of tuition fee funding to the StudentCourseSession.
Notes

Student Loans Company (SLC)

Where the SLC pays a student's fee in full or pays the majority of the fee, 5026 SLC would be returned in this field.

Unless otherwise specified below, in cases where there is a 50/50 split between different sources, either may be returned as the majority source.

If there is a 50/50 split between the SLC and the student's own funds, then 5026 SLC would be returned.

If there is a 50/50 split between the SLC and another source (other than the student's own funds), the other source should be recorded in this field.

If the student is known to be using a postgraduate loan from the SLC to pay their fees, 5026 SLC should be returned in this field. If the student is paying their fees directly to the provider and it is not known whether they are using a postgraduate loan (or another source) to do so, 5050 Fee paid by student should be returned.

If the student is receiving any funding from the SLC, the Student.SSN field must be returned.

5050 'Fees paid by student'

Valid entry 5050 'Fees paid by student' should be returned where the majority of the StudentCourseSession was paid for by the student i.e. where there is a minority of award, fee loan or financial backing.

Other valid entries should be used in preference to 5050 where it is known that the student has received their funds from one of the sources listed here, for example when an employer is paying for the course and has given the money to the student, this would need to be returned as valid entry 5028.

5028 'Student's employer'

5028 ‘Student’s employer' should be used in preference to other codes where it is known that the source of the tuition fees is the student's employer. For example, if the student is employed by a charitable foundation that pays their fees, 5028 should be returned rather than 5030 'Other charitable foundation'.

School Direct programmes (Non-Early Years Initial Teacher training programmes)

The Department of Education (DfE) has provided some guidance for instances associated with the School Direct programme.

For School Direct salaried students (Engagement.ENTRYRTE =03), INVOICEHESAID must be returned as 0028 'Student's employer'.

For School Direct tuition fee students (Engagement.ENTRYRTE =02), INVOICEHESAID must be returned as the appropriate source of the tuition fees.

5008 DfE(NI)

This code should be used for students that the DfE(NI) fund directly, such as some PhD enrolments.

5021 SAAS

This code should be used for students that the Student Awards Agency Scotland (SAAS) fund directly.

5045 Other UK Research Council

This code should be used for students where the research council is not specified or there is cross-council funding. 

Reason Required
To monitor payment of fees, to monitor the organisations which pay students' fees, including the SLC, government bodies, research councils and other sources.
Field Length
4
Quality RulesQuality Rules to follow
Minimum Occurrence
0
Maximum Occurrence
1
Primary Key?
False
Valid Values
CodeCoding Frame Label
5001UK Armed forces
5002Arts & Humanities Research Council (AHRC)
5003Biotechnology & Biological Sciences Research Council (BBSRC)
5006Departments of Health/NHS/Social Care not elsewhere specified
5007Departments of Social Services
5008DfE(NI)
5009Economic & Social Research Council (ESRC)
5012Engineering & Physical Sciences Research Council (EPSRC)
5013EU Commission (EC)
5018Medical Research Council (MRC)
5019Natural Environmental Research Council (NERC)
5021SAAS
5022Science & Technology Facilities Council (STFC)
5026SLC
5028Student's employer
5030Other charitable foundation
5031Other HM government department/public body
5033Other overseas funding
5034Other overseas industry or commerce
5040Other UK industry or commerce
5042Other UK local government
5045Other UK Research Council
5048Overseas government
5050Fees paid by Student
5053Education Workforce Council (EWC)
5055Health Education and Improvement Wales (HEIW)
5058Provider own funds
5059Local Government - Channel Islands and Isle of Man
9996Other
Revision History
Coding Manual VersionElement VersionNotes
1.3.01.1Coverage updated to match legacy Student and Student Alternative return - change to exclude 2 week SLC rule, dormant students and incoming/exchange students.
1.4.01.2New valid entry 5059 has been added.
1.4.11.3Further guidance has been added to clarify when to return code 5026 SLC, and for code 5021 SAAS.
1.5.01.4Coverage correction by HESA to align with legacy student return for MSTUFEE coverage. Guidance added to confirm that other valid entries should be used in preference to 5050: Fees paid by student, where it is known that the student has received their funds from another source. Guidance added to clarify use of 5045: Other UK Research Council.
1.5.11.5Coverage updated to match legacy Student and Student Alternative return - change to exclude 2 week SLC rule, dormant students, incoming/exchange students and where RSNENGEND = 03, 05, 11, 12.