Student course session fee amount(SCSFEEAMOUNT)


Navigation: Index / Data Dictionary / StudentCourseSession / SCSFEEAMOUNT

Key

Value

Name
Student course session fee amount
Short Name
SCSFEEAMOUNT
Parent Entity
TypeField
Applicable To
England Northern Ireland Scotland Wales
Coverage

For each StudentCourseSession that is active at any point (where the StudentCourseSession does not have a SessionStatus.STATUSCHANGEDTO of 02 'Dormant' for its entirety) that meets the below criteria, fee information must be returned. This can be returned in the StudentCourseSession.SCSFEEAMOUNT or ModuleInstance.MIFEEAMOUNT fields, or both.

England Undergraduates - All StudentCourseSessions where (Qualification.QUALCAT starts with H, I, J or C or is M0002, M0016 or M0018) and Engagement.FEEELIG = 01 or 03 and Engagement.INCOMINGEXCHANGE does not exist and Course.TTCID does not equal 06 and a valid SSN has not be returned in Student.SSN and (all current StudentInitiative.STUINITID do not equal 004 and all current CourseInitiative.COURSEINITID do not equal 004).

England Postgraduates - All StudentCourseSessions where (Qualification.QUALCAT starts with E or M excluding M0002, M0016 or M0018) and Engagement.FEEELIG = 01 or 03 and Engagement.INCOMINGEXCHANGE does not exist and Course.TTCID does not equal 06 and (all current StudentInitiative.STUINITID do not equal 004 and all current CourseInitiative.COURSEINITID do not equal 004).

Northern Ireland - All StudentCourseSessions where (Qualification.QUALCAT starts with H, I, J or C or is equal to M0002, M0016, M0018 or (Course.PREREQUISITE = 02 where any CurriculumAccreditation.CURACCID = 00103)) and Engagement.FEEELIG = 01 or 03 and Engagement.INCOMINGEXCHANGE does not exist and a valid SSN has not been returned in Student.SSN.

Scotland - All StudentCourseSessions where (Qualification.QUALCAT = M0002, M0016, M0018, H0003, H0004, H0005, H0009, I0001, J0002, J0003, C0000, C0001) and Engagement.FEESTATUS = 02 and Engagement.INCOMINGEXCHANGE does not exist and CollaborativeProvision.COLPROVTYPEID does not equal 01 or 02 except where (Leaver.ENGENDDATE - Engagement.ENGSTARTDATE <= 14 days and RSNENGEND = 03, 05, 11, 12).

Wales - All StudentCourseSessions where (Qualification.QUALCAT starts with E, M, H, I, J or C) and Engagement.FEEELIG = 01 or 03 and Engagement.INCOMINGEXCHANGE does not exist and a valid SSN has not been returned in Student.SSN.

Description
This field records the fee for the StudentCourseSession before any discounts or waivers are taken into account.
Notes

For a StudentCourseSession that is active at any point and meets the above coverage criteria, either the StudentCourseSession.SCSFEEAMOUNT or ModuleInstance.MIFEEAMOUNT(s) or a combination of both must be returned.

Where there is one fee for the StudentCourseSession, this field would be returned to record this.

If fees are charged on a modular basis, the ModuleInstance.MIFEEAMOUNT field would be returned for each ModuleInstance to record the fee.

In some circumstances both may apply to a StudentCourseSession, in these cases, the StudentCourseSession.FEEMETHOD field must be returned to record this, please see this field for examples of when and how this would be returned.

Where the StudentCourseSession.FEEAMOUNT is returned, this records the full fee for the StudentCourseSession and must be returned in each reference period that the StudentCourseSession spans.

Where an extra fee is charged to cover additional administrative expenses incurred for resitting or resubmitting assessments, this should be captured in StudentCourseSession.SCSFEEAMOUNT.

Values should be returned as positive, whole integers.

If a StudentCourseSession is not active at any point, this would be recorded in the SessionStatus entity with a SessionStatus.STATUSCHANGED of 02 'Dormant' that applies for the full StudentCourseSession. In these cases, fee information is not required.

For providers in England, the postgraduate qualification aims included in the coverage are those regulated by the OfS.

Approved providers in England

Providers in England that are registered with the Office for Students in the Approved category are not required to return Module data, but can do so optionally. If Approved providers in England are not returning Module data, the total fee for the StudentCourseSession would have to be returned in this field.

Fees returned

This field records the fee charged before any financial support from the provider such as waivers are taken into account.

These are fees in respect of, or otherwise in connection with, undertaking a course, including admission, registration and tuition but excluding:

  • Fees payable to a provider for awarding or accrediting any qualification where the provider does not provide the whole or part of the course and is not a publicly-funded HE provider
  • Fees payable for accommodation
  • Fees payable for field trips, where not included in the fees for tuition
  • Fees payable for attending any graduation ceremony
  • Such other fees as may be prescribed:
    • In relation to England, by regulations made by the Secretary of State
    • In relation to Wales, by regulations made by the Assembly

This field should not include any portion of a fee that is attributable to a different StudentCourseSession. Where a student repeats a term or semester in an additional year to the agreed structure of the Course, HEPs should report the additional fee in the StudentCourseSession.SCSFEEAMOUNT of the StudentCourseSession in which this was charged.

This should be returned as the exact fee, including VAT e.g. 6551 and not rounded.

If a student leaves part way through a StudentCourseSession, the amount recorded in this field should not be reduced.

Relationship with StudentCourseSession.INVOICEFEEAMOUNT

The StudentCourseSession.SCSFEEAMOUNT and/or the ModuleInstance.MIFEEAMOUNT fields record the fee of the StudentCourseSession prior to any bursaries or discounts.

Providers have the option to record this fee in either the StudentCourseSession.SCSFEEAMOUNT, ModuleInstance.MIFEEAMOUNT or a combination of the two depending on how the fees are charged.

The StudentCourseSession.INVOICEFEEAMOUNT records the amount the student was charged after any bursaries or discounts are taken into account.

The StudentCourseSession.INVOICEFEEAMOUNT must therefore be equal to or lower than the total of any StudentCourseSession.SCSFEEAMOUNT and ModuleInstance.MIFEEAMOUNT values returned.

Students who do not have any financial support from the provider towards their fee would have the same amount recorded in StudentCourseSession.INVOICEFEEAMOUNT and the total of any StudentCourseSession.SCSFEEAMOUNT and ModuleInstance.MIFEEAMOUNT values returned. If any financial support is given, the StudentCourseSession.INVOICEFEEAMOUNT would be reduced to reflect this. This only applies to financial support from the provider towards their fee. Support from other organisations, for example the SLC or tuition fee grant in Wales, are not taken into account in the StudentCourseSession.INVOICEFEEAMOUNT. Nor should bursaries which offer non-cash support such as free laptops, discounts on accommodation etc.

If a cash bursary is given directly to the student on the expectation that they hand it back to the provider to cover fees, StudentCourseSession.INVOICEFEEAMOUNT should be reduced to reflect this. However, if a cash bursary is given to a student and they may use this for any purpose, the fee amount should not be reduced.

Per-capita charges

Where a body e.g. the NHS pays a per-capita charge equivalent to a fee this should be reflected in a SCSFEEAMOUNT, this should capture the full fee to the student as well as the amount the NHS pays per student. INVOICEFEEAMOUNT should reflect the fee invoiced to the student following any waivers, discounts and any amount paid by a body on a per-capita basis. 

Students funded by NHS block funding should have their SCSFEEAMOUNT reflect the cost per student​, not including the block funding. INVOICEFEEAMOUNT should reflect the fee charged following any waivers or discounts. 

Providers in England

For providers in England, StudentCourseSession.SCSFEEAMOUNT for undergraduate students is compared to the fees in the OfS access agreements. OfS supply the look-up data to HESA based on the details sent to them in Table 1 (full-time fee) and Table 2 (part-time fee) of the Resource Plan. It is not from the text agreement published on the OfS website. HESA use this information for validation purposes.

Welsh domiciled students in the UK and EU domiciled students at providers in Wales

For Welsh domiciled students in the UK and EU domiciled students at providers in Wales who started before 2018/19 under the post-2012/13 fee regime, the StudentCourseSession.SCSFEEAMOUNT should be the fee invoiced irrespective of whether part of the fee is paid from the tuition fee grant.

Incoming exchange students or dormant students

The StudentCourseSession.SCSFEEAMOUNT is not required for incoming exchange or dormant students.

Outgoing exchange students, ERASMUS+ and Turing Scheme students

For outgoing exchange, ERASMUS+ and Turing Scheme students the StudentCourseSession.SCSFEEAMOUNT should be the fee that the student is being charged for that StudentCourseSession. The maximum fees for full ERASMUS+, Turing Scheme and placement years are lower than for other years and HESA will validate against OfS access agreements for providers in England to reflect this.

Reason Required
To monitor fee levels in terms of, for example, subject, course type and student characteristics.
Field Length
10
Quality RulesQuality Rules to follow
Minimum Occurrence
0
Maximum Occurrence
1
Primary Key?
False
Revision History
Coding Manual VersionElement VersionNotes
1.2.01.1Guidance amended for England to align with changes already made in 21051 and 21054 and for Wales to reduce the requirement.
1.2.01.2Clarification added to guidance notes on fees.
1.3.01.2Change to coverage statement for providers in Wales. Minor changes for providers in England and Scotland.
1.4.01.3Guidance notes updated to include Turing Scheme students.
1.5.11.4Guidance updated on fees relating to per-capita charges. Coverage updated to match legacy Student and Student Alternative returns to exclude for 2 week SLC rule and where RSNENGEND = 03, 05, 11, 12 in Scotland.