Data Collection Schedule

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Version 1.2 Produced 2022-05-03

Student record 2022/23 - Data collection schedule

The document below is designed to guide providers through the stages of data submission for the Student record (22056). 

At a glance

From 1 August 2022Data capture and collation
May / June 2022Online Validation Toolkit (OVT) opens
31 March 2023HESA Data Platform (HDP) opens
31 May 2023Send a file to HDP
18 August 2023Nil-return confirmation
18 August 2023Interim submission to HDP
18 August to 13 October 2023Quality Assurance period
13 October 2023Final submission to HDP
20 October 2023Sign-off

 

May 2023 interim submission: requirements

Data and system requirements

The deadline for the May interim submission is Wednesday 31 May 2023.

You must submit real student data in the May and August interim submissions.

All providers must make their interim submission on HESA Data Platform (HDP). The HDP has additional functionality and visibility so we can support you with your interim submission.

We will not require a complete file (as we anticipate that not all the data will be available) but the file will need to pass schema and the file should contain approximately 50% of students.

Your submission must reflect a real-life submission, so be sustainable, using your software solution or data entry tool.

Sign off

Your Accountable Officer does not need to sign off the May 2023 interim submission.

HESA and Statutory Customers will monitor interim submissions as part of our commitment to full transparency and shared intelligence to prepare all providers for the 2022/23 collection. 

We will require you to confirm via the Issue Management System (IMS) messaging function that your submission meets the listed requirements: this correspondence will be visible to Statutory Customers.

 

August 2023 interim submission: requirements

Data and system requirements

The deadline for the August interim submission is Friday 18 August 2023.

You must submit real student data in the August interim submission.

All providers must make their interim submission on HESA Data Platform (HDP). The HDP has additional functionality and visibility so we can support you with your interim submission.

The file will need to be very close to a complete file and should contain 90% or higher of student and course information.

The file will need to pass schema and include all mandatory structural elements. Unknown/not available codes should be used where required data is not available.

The file will be subject to full quality assurance processes; however, it is not expected that all outstanding issues will be resolved. If possible, we would encourage you to engage with the Issue Management System (IMS) by responding to a query or uploading a new file to resolve a query.

Your submission must reflect a real-life submission, so be sustainable, using your software solution or data entry tool. 

Sign off

Your Accountable Officer does not need to sign off the August 2023 interim submission.

HESA and Statutory Customers will monitor interim submissions as part of our commitment to full transparency and shared intelligence to prepare all providers for the 2022/23 collection.

We will require you to confirm via the IMS messaging function that your submission meets the listed requirements: this correspondence will be visible to Statutory Customers.

 

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