Course role (CourseRole)


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Key

Value

Name
Course role
Short Name
CourseRole
TypeEntity
Version
1.7.0
Description
This entity describes the roles that organisations have in the associated Course.
Uniquely Identified By
Applicable To
England Northern Ireland Scotland Wales
Coverage

All Courses where applicable

Notes

This entity records the organisations (CourseRole.COURSEROLEHESAID) that play a particular role (CourseRole.ROLETYPE) in the associated Course.

CourseRole is designed to capture the organisations involved in the standard delivery of the courses, including study abroad placements (but excluding work placements) if it is part of the standard delivery of the course, i.e. a study placement at a specific overseas provider that all students on the course attend. 

Delivery organisations (all providers)

For all providers, this entity records the organisation(s) involved in the delivery of teaching or supervision of research of the Course, including associated proportions. This information should reflect the entirety of the Course and should take into account franchise Modules. The proportions of different organisations may be dependent on student Module choice. In these cases, the proportions returned should be based on the most common choices from students in previous years or the expected pathways for new Courses.

For example, a four-year course will have the first year delivered by Provider A and the remaining 3 years delivered by provider B.

The CourseRole entity would be returned twice:

FieldCourseRole 1CourseRole 2
CourseRole.COURSEROLEHESAIDProvider A's UKPRNProvider B's UKPRN
CourseRole.ROLETYPE202202
CourseRole.CRPROPORTION2575

If the provider doing the majority of the teaching or supervision of research changes, or there is a new teaching partner, a new Course would be required to be submitted and students associated with the appropriate version.

Exclusions

  • Sequential collaborative courses, where the registration of the student formally transfers from one provider to another part way through the course.
  • Courses where the course is not planned to be delivered by another named provider from the start. For example, if there is a course where a student can potentially go to a number of different providers at different points. This is not the same as where the module options result in varying proportions being delivered by a named provider.

Funders (providers in Northern Ireland, Scotland and Wales)

For providers in Northern Ireland, Scotland and Wales, this entity additionally records the organisation(s) that fund the Course, including associated proportions. The element of the Course that is funded by the tuition fee should not be taken into account. If the Course is wholly funded by tuition fees, no funders should be returned.

For example, a Course is funded 50% by tuition fees, 25% by the Arts & Humanities Research Council (AHRC) and 25% by the EU Commission (EC)

The CourseRole entity would be returned twice and the tuition fee element would not be taken into account:

FieldCourseRole 1CourseRole 2
CourseRole.COURSEROLEHESAID50025013
CourseRole.ROLETYPE401401
CourseRole.CRPROPORTION5050

If the funders change, a new Course is not required to be returned, the CourseRole information must be updated to reflect the new funding arrangements.

Generic valid entries (all providers)

The CourseRole.COURSEROLEHESAID field includes a number of generic valid entries for delivery organisations and funders. Where multiple organisations have the same role in course provision and it is appropriate to use the same generic code for each organisation in CourseRole.COURSEROLEHESAID, the CourseRole entity should only be returned once for each generic code.

For example, if a course is delivered by provider A (25%), organisation 1 (‘Other UK private body’, 25%), and organisation 2 (‘Other UK private body’, 50%), the CourseRole entity would be returned twice – once for provider A, and once for organisations 1 and 2:

FieldCourseRole 1CourseRole 2
CourseRole.COURSEROLEHESAIDProvider A's UKPRN5043
CourseRole.ROLETYPE202202
CourseRole.CRPROPORTION2575

Joint school provision
For providers with joint school provision, the dummy UKPRNs should be used in the CourseRole.COURSEROLEHESAID field. The allowed dummy UKPRNs are as follows:

  • 99999999 Brighton and Sussex Medical School
  • 90000451 Harper and Keele Veterinary School
  • 99999998 Hull York Medical School
  • 99999997 Medway School of Pharmacy
  • 99999996 Peninsula College of Medicine and Dentistry
Quality Rules
Quality rules to follow
Reason Required
To allow the Office for Students to attribute students to a named delivery organisation for the purposes of reporting on 'teaching provider' consistently (regardless of whether the student falls within an entry, continuing or qualifying cohort). This is used in Teaching Excellence and Student Outcomes Framework (TEF) metrics, NSS results and other sources of student information (DiscoverUni), regional analysis, and analysis of student outcomes used to evidence providers' compliance with registration conditions concerned with quality and standards. To allow monitoring of the sources of funding for Courses in order to understand the extent to which various bodies are supporting students for providers in Northern Ireland, Scotland and Wales.
Minimum Occurrences1
Maximum Occurrences
unbounded
Child Fields
Revision History
Coding Manual VersionElement VersionNotes
1.2.01.1Exclusions added to the guidance.
1.2.01.2Additional guidance on generic valid entries added.
1.3.01.3Change only for clarification and consistency.
1.5.01.4Guidance added for providers with joint school provision.
1.5.11.5Guidance added to clarify the requirements of CourseRole.