Entry profile (EntryProfile)

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Entry profile
Short Name
This entity records information that relates to the student as at the start of their Engagement.
Uniquely Identified By
Applicable To
England Northern Ireland Scotland Wales

Compulsory for Engagements where Engagement.ENGSTARTDATE is in the current reporting period or where the Engagement has not been previously reported.

Optional in cases where previously supplied EntryProfile data needs to be corrected.


This entity records information about students at the start of their Engagement. The fields within this entity should therefore not be updated based on any changes that happen during an Engagement as only the position on entry is recorded.

The EntryProfile must be returned in the first reference period in which an Engagement is returned. It does not need to be returned in subsequent reference periods however the EntryProfile can be included in subsequent reference periods if providers wish to include this is their file.

If the EntryProfile is returned again, all the EntryProfile information must be returned, including all EntryQualificationAwards. Any data that is missing from the EntryProfile when returned again will be viewed as a correction to previously incorrect data and the information will no longer be associated with the student.

Quality Rules
Quality rules to follow
Reason Required
This entity is defined to hold those fields that describe the situation at the beginning of the Engagement.
Minimum Occurrences0
Maximum Occurrences
Child Fields
Child Entities
Revision Historyhttps://www.hesa.ac.uk/support/coding-manual-tools/revision-histories?Collection=22056