Qualification subject (QualificationSubject)

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Qualification subject
Short Name
This entity records the subject(s) of the Qualification.
Uniquely Identified By
Applicable To
England Northern Ireland Scotland Wales

All Qualification entities


This entity records the subject(s) of the qualification with associated proportions. The entity is returned once per subject.

The qualification subject(s) must represent directly, or relate very closely to, the wording on the qualification's official certificate of award.

Up to five subjects can be returned however more than three qualification subjects would generally be considered as exceptional.

Please see the HECoS implementation guide for more guidance on the allocation of subjects

If the subject(s) of a given Qualification change in any of the following ways, a new Qualification would be required to be returned:

  • The majority subject changes.
  • The subject(s) on the students’ final certificate differ from their original aim.

If the subjects change within these parameters, a new Qualification is not required and the QualificationSubject(s) are updated to record the new subject(s).

For example, a Qualification has two subjects of History and Politics with proportions of 25% and 75% respectively:

  • The proportions change to be 30% History and 70% Politics: a new Qualification is not required as the proportion change is 5% or less.
  • The proportions change to 60% History and 40% Politics: a new Qualification is required as the proportions have changed by more than 5% and there is a new majority subject.
  • The subjects change to be History (20%), Politics (60%) and Sociology (20%): a new Qualification is required as a new subject has been introduced with a proportion of more than 5%.
Quality Rules
Quality rules to follow
Reason Required
To record Qualification subjects, to allow analysis of the student population by subject.
Minimum Occurrences1
Maximum Occurrences
Child Fields
Revision History
Coding Manual VersionElement VersionNotes only for clarification and consistency. amended to remove the requirement to return a new Qualification if the subject proportion changes by more than 5%.